Please pay attention that the list of documents for submission is different for citizens of Russia & Belarus, and for citizens of other countries.

For other citizens

We kindly ask you to inform us by June 2 of all expenses related to your trip that you plan to incur yourself and subsequently reimburse from the START budget. This includes medical insurance, visa, tickets, transfer to the airport of departure.

All documents listed below must be submitted to the START Team by email students@jinr.ru at least 2 weeks before arrival in Dubna.

This will allow us to issue a pass on the JINR territory on time, to book a hotel/dormitory, to prepare documents for the payment of per diem, be prepared for reimbursement of travel expenses, etc.

1. High-quality scanned copy of a passport, 2 pages: with your photo and personal data.
2. Insurance (if purchased by a participant), issued for the period of your stay in Russia.
3. Receipt for payment of insurance (if insurance purchased by a participant).
4. High-quality copy of the visa (if you need a visa to enter the Russian Federation).
5. Receipt for payment of the visa (if the visa was not free).
6. Other tickets (if purchased). Please be informed that START Team buy airplane tickets from your city of residence or from the capital of your country to Moscow and back. This item only applies to domestic transportation, such as bus or train tickets that you use to get to your departure airport.
7. Receipts for payment of other (#6) tickets.
8. One more important document is an original boarding pass or passes (paper document, issued at the airport of departure at the time of check-in for the flight) must be handed to the JINR accounting department upon your arrival to Dubna.

* Tickets must be bought directly THROUGH THE WEBSITE OF THE AIRLINE, railway tickets - through the website of the carrier, because in this case, you will NOT pay any additional ticketing service fees. Service charges, flight (trip) insurance and other additional charges are NOT subject to payment.

* Another reason to buy a ticket on the airline's website is that such tickets fully comply with the requirements, and contain all the necessary information.

* Please use YOUR PERSONAL PLASTIC CARD when buying a ticket. The receipt that comes to your e-mail after buying a ticket must also be submitted to the START Team.

We ask you to carefully consider the collection of documents in order to avoid problems with the refusal to reimburse the costs incurred by you.

Для граждан РФ и Белоруссии

Просим вас до 2 июня отправить в оргкомитет даты своего участия (согласованные с вашим руководителем в ОИЯИ, приезд – в воскресенье, отъезд – в субботу), а также сообщить и обо всех расходах, связанных с вашей поездкой, которые вы планируете понести самостоятельно и впоследствии возместить из бюджета СТАРТ. Сюда относятся: медицинская страховка (для граждан Белоруссии), билеты, транспорт до вокзала или аэропорта.

Все перечисленные ниже документы необходимо прислать в оргкомитет START по электронной почте students@jinr.ru не позднее, чем за 2 недели до прибытия в Дубну.

Это позволит нам вовремя оформить пропуск на территорию ОИЯИ, забронировать гостиницу/общежитие, подготовить документы на оплату суточных, подготовиться к возмещению расходов на проезд и т. д.

1. Качественная скан-копия двух разворотов паспорта: с вашей фотографией и личными данными, только для граждан РФ: разворот с пропиской.

2. Только для граждан РФ: скан документа ИНН или сгенерированный документ с сайта налоговой. Просто номера ИНН недостаточно. Пожалуйста, позаботьтесь о получении документа заранее.

3. Только для граждан РФ: скан СНИЛС.

4. Только для граждан РФ: ваши личные банковские реквизиты, скопированные из личного кабинета банка. Пожалуйста, используйте рублевый счет в российском банке. Только номера карты недостаточно.

5. Билет (билеты) на поезд/самолёт от места вашего проживания или учебы до Москвы и обратно. Внимание! Дата приезда в Москву должна соответствовать дате начала вашей стажировки и приходиться на воскресенье. Дата обратного выезда должна соответствовать дате окончания стажировки и приходиться на субботу.Билет Москва-Дубна заранее приобрести нельзя, стоимость этого участка пути будет добавлена в документы о вашем приеме автоматически.

6. Чеки на оплату билетов с qr-кодом (при покупке билетов онлайн чек приходит на эл.почту). Если вы оплачиваете билеты наличными, то необходим бумажный чек. Железнодорожные билеты, которые печатаются на бланке, сами по себе являются отчетными документами, чек к ним не нужен.

7. Прочие билеты (междугородний автобус, поезд). и чеки к ним.

8. Еще один важный документ (если вы летите самолетом) – оригинал посадочного талона или талонов (бумажный документ, выдается в аэропорту отправления при регистрации на рейс) — необходимо сдать в бухгалтерию ОИЯИ по прибытии в Дубну.

* Билеты необходимо приобретать непосредственно ЧЕРЕЗ САЙТ АВИАКОМПАНИИ, железнодорожные билеты – через сайт перевозчика, так как в этом случае вы НЕ платите никаких дополнительных сервисных сборов за оформление билетов. Сервисные сборы, страхование на время полета (поездки) и другие дополнительные сборы оплате НЕ подлежат.

* Еще одна причина купить билет на сайте авиакомпании — такие билеты полностью соответствуют требованиям и содержат всю необходимую информацию.

* Пожалуйста, используйте при покупке билета вашу ПЕРСОНАЛЬНУЮ ПЛАСТИКОВУЮ КАРТУ. Квитанцию, которая придет вам на электронную почту после покупки билета, также необходимо предоставить в оргкомитет START.

Просим Вас внимательно отнестись к сбору документов во избежание проблем с отказом в возмещении понесенных Вами расходов.

The access to JINR territory is restricted by the Security Department; therefore, we strongly advise the Practice participants to observe the following simple rules of entering and leaving the JINR territory. In particular:

• Your passport is your entry permission. Always take it with you, when entering or leaving JINR.
• You may take your personal laptops, mobile phones and tablet PCs. You may carry bags or backpacks.
• The security officers may inspect the contents of your bags or backpacks.
• ATTENTION: it is strongly prohibited to:

- bring photo and video cameras

- take photos and videos around the Security Gate

- bring explosives, flammable substances, fire-, pneumatic, traumatic, gas and cold arms to the JINR territory

- bring and drink alcohol

- take away the inventory from the JINR territory without a specially issued permission

- smoke on the JINR territory.

Once again: NO PHOTO AND VIDEO CAMERAS. YOU CAN TAKE YOUR SMARTPHONES, LAPTOPS AND TABLET PCs WITH YOU, BUT YOU CANNOT TAKE PHOTOS OR VIDEOS USING THESE GADGETS, ESPECIALLY NEAR THE SECURITY GATE AND IN FRONT OF MILITARY PEOPLE.

To enter the JINR territory, you need a pass, please, get it at 13 Joliot-Curie str., room 110. To get your pass, please send a scan of your passport and visa to the START Team not later than 2 weeks before your arrival. A regular pass provides access to the JINR territory Mon-Fri 8:00-20:00.

Please return it to the Pass Issuing Office after you leave the JINR territory for the last time or leave it at the hotel reception desk.

START participants are accommodated in block rooms in hotel “Dubna”, building 1 at the following address: Veksler str., 8. Each block consists of a double and a single room with a shared bathroom. Residents are provided with bed linen, towels, and a set of shower accessories. Linen is changed once every 5 days. Wet cleaning of rooms is carried out daily.

The hotel provides a laundry service; check the cost with the receptionist.

A hairdryer, if it is not in your bathroom, can be borrowed from the administrator.

There is a cooler with drinking water on the floor.

Breakfast at the hotel is included in the price and will be held on the 1st floor in a special room. There is a microwave in this room where you can warm up your food. The key to the room is at the administrator’s desk. If you do not need hotel breakfasts, please inform the START team.

Attention! The hotel must be kept clean and quiet. Smoking is prohibited throughout the hotel.

All foreign citizens upon arrival in Russia are required to undergo a registration procedure. We draw your special attention to the fact that you cannot leave the hotel earlier than the planned time, because this will entail the cancellation of your registration.

All items in the room are the property of the hotel.

JINR provides START participants with free accommodation in a hotel and per diems in the amount of 2000 roubles per day. JINR also covers visa and medical insurance expenses and reimburses travel costs.

Please note that the JINR accounting department accepts for reimbursement only those tickets in which the arrival date exactly corresponds to the date of the start of the internship, and the departure date corresponds to the date of its end.

All payments are made in cash in Russian roubles during the participants’ stay in Dubna, only after the participants have submitted the original boarding passes and other confirming documents to the Team.

The list of confirming documents is available on the Programme website in the section "Useful info" - "Documents to submit".

The START Team will inform you by email about the date and time of receiving per diems and reimbursement of travel expenses. This will happen not earlier than 2 weeks after the full set of documents has been submitted to the Team.

The requirements to the report are the following:
1. The report should include an abstract that will be published on the website.
2. The abstract must be written in English and should contain not more than 150 words.
3. The language of the main part must be English.
4. The volume of the main part should be 10-15 pages (including figures and references), font size 12-14.
5. The contents of the main part should include the following sections: introduction (main problem, background, findings), project goals, scope of work, methods, figures/diagrams/plots, results, conclusion (discussions, prospects), references, acknowledgments.
Frontpage template
6. The report should be uploaded not later than 1 week after the Session has ended.
After uploading, the report should be approved by the project supervisor (the supervisor does that by pressing the APPROVE button on the website) and by the START Team. After that the report is considered officially submitted.
8. The format of the uploaded report should be doc or pdf.
To upload the report, go to your Session page and follow all the instructions in the “Add report” section.
After the report is uploaded and approved, you will be able to download a participation certificate.

Breakfast is served at the hotel and is included in the accommodation cost. Please, ask about the time of breakfast service at the hostel reception desk. Lunch and dinner are at the expense of the participants. During the workdays, the participants can have lunch in one of the cafeterias on the Institute's territory. The range of foods in the Main Cafeteria can satisfy different types of diets. There are many places in Dubna where you can have dinner.

There are no special menus at JINR cafeterias. However, the range of foods is wide enough to suit non-pork, vegan, or vegetarian diets.

The office of the START team is in the JINR University Centre – building of the Laboratory of Information Technologies, room 473.
Phone: +7(49621) 64942.
Postal address: 6 Joliot-Curie street, 141980, Dubna, Moscow region, Russia, JINR University Centre, Mrs. Elena Karpova.

START participants stay at JINR dormitory, at the following address: Leningradskaya street, 10 in double rooms. Please be prepared to have another student sharing the room with you.

Check-in to the dormitory is available 24 hours a day. To check into a dormitory, a certificate of fluorography is required. Please prepare it in advance.

Each room has two beds, bed linen and towels, two working tables, two chairs, storage space for personal items. Bed linen is changed once every 10 days.

The dormitory has one shared kitchen at each floor with refrigerators and gas stoves. Dishes for cooking, kettles, can be taken from the dormitory supervisor.

Ladies' toilet rooms are located on the 1st and 3rd floors, men's - on the 2nd and 4th floors. The shared shower is located on the ground floor.

There is a laundry hall on the 1st floor with washing machines, and ironing equipment. Also, there's a small gym with a tennis table and a bicycle parking in the dormitory.

There is free Wi-Fi.

START participants stay at hotel “Dubna”, bld. 3, at the following address: Moskovskaya street, 2.

Each room has a kettle, a mini-stove, a fridge, a hair dryer, bed linen and towels. There is a laundry hall on the 1st (ground) floor with washing machines, dryers, and ironing equipment. Please, ask the receptionists on the rates of using the laundry.

Also, there's a small gym and a bicycle parking in the hotel.

There is free Wi-Fi, the signal is good in the reception area and may get worse on the higher floors.